Registration > General terms and conditions of sale

Payment conditions

Payment methods

• Credit card: After validating you order, you will be redirected to a secured payment platform. Even if you abort this payment, your order will be registered and you will receive by email your registration login, enclosed with a quotation.

• Check: Send your Check, only in Euros, identifying your registration number to:
  • the account of "Société Française du Vide" or "SFV", 
  • to the address: 19 rue du Renard, F-75004 Paris, France.

Your registration will be validated after the cashing of your Check. After validating your order you will be registered and you will receive by email your registration login, enclosed with a quotation.

• Wire transfer: Proceed the Wire transfer, only in Euros, identifying your registration number, to:
  • Bank: BRED Hôtel de Ville, 33 rue de Rivoli – F-75004 Paris, France
  • Account owner: SFV / account number: 00521 24 2617
  • Bank number: 10107 / Counter: 00177 / Key : 50
  • IBAN:  FR76 1010 7001 7700 5212 4261 750
  • SWIFT-BIC Code: BREDFRPP

All fees remains at your charge. Your registration will be validated upon receipt of the money on our account (verified each Thursday). After validating your order you will be registered and you will receive by email your registration login, enclosed with a quotation.

• Purchase order: This payment method is linked to your internal Accounting process: some companies have to draw up a purchase order to validate the expenses. A purchase order is a commitment to pay from your organization. How it works:
  1. After validating your order you will be registered and you will receive by email your registration login, enclosed with a quotation.
  2. With this quotation, your administration will be able to prepare a purchase order mentioning an internal reference and sometimes a special invoicing address.
  3. Upon receipt, we will issue an invoice containing the purchase order information (notably the number) and payment details. This order will be sent to the invoicing address.
  4. As soon as your administration receive this invoice, it will be able to proceed the payment (check or wire transfer).

All fees for this payment remains at your charge. Your registration will be validated upon receipt of the money on our account (verified each Thursday).

Payment limit 

The registration will be completed once the payment will be received.

The deadlines for Early, Regular or Late registrations are displayed on the registration page and registration form. The payment must be received before these deadlines to garantee the rate. The unpaid registrations will be switched to the next rate (early > regular / regular > late)  the day after the deadline. A reminder can be send by email the day before but it's not automatic so the attendee must follow the status of his registration. If the registration is not validated at this date, please send a proof of payment to the conference secretary to ask for delay.

In all cases, the payment must be received before the beginning of the conference and at the latest by 29 August 2024.

All invoices are payable cash. The period agreed between the parties to settle the amounts due cannot now, in principle, exceed 45 days end of month or 60 days from the date of issue of the invoice. Any amount not paid within 45 days end of month may bear interest at a rate equal to three times the legal interest rate.

Registration rates

Registration fees are indicated on the website: “registration” page and registration form. The deadline before extra cost registration is also displayed in these two locations (more information on "Payment limit" section).

General information

By clicking on “Register” on the confirmation page, you trigger an order that commits you to attend the conference and pay the registration fee before the beginning of the conference. In case of cancellation, see paragraph “Cancellation policy”

All the registration fees are exempt from VAT.

Every people will need a badge to access the conference site, including the exhibition area.

Meals

The meals (including the conference dinner) are not automaticcaly included in the registration fees. Please refer to details of the fees.
In order to avoid food wastage, booking of the meals are mandatory before the begining of the conference. To access each meal, every people will need a ticket provided with the badges at the beginning of the conference.

If this event does not collect enough participants, the organization reserves the right to cancel the conference dinner.

Student rate

Applicants for student rates must upload a scanned copy of their valid student card on the registration form. The registration will be pending until validation of this proof by the Conference secratary. This card must also be presented on-site when collecting the registration material. 

VAT application

Meals (extra lunch and Gala dinner) are subject to French VAT (20%).

Pursuant to Article 262 of the General Tax Code, European Union Companies (except France) which can provides a valid VAT number, can benefit by VAT exemption for the meals. In this case, on the registration form, please fill in the VAT number field and check the box "Apply for VAT exemption". Please do not pay your order during the study of your request. After payment, refund of VAT cannot be claimed because of the bank fees that it would generate. The validation of your request will be sent by email. 

Non-French companies having an intercommunity VAT number are waived of French VAT. Other Non-French companies are entitled to claim a refund of this VAT payment from the French tax authorities at the "Recette des Non-résidents". DRESG 10 rue du Centre TSA 50014, 94465 Noisy-le-Grand Cedex ● Phone: +33 (0)1 57 33 82 00 ● Open from Monday to Friday 9:00-12:00 and 13:00-16:00.

Cancellation policy

€50 administrative costs will be charged for cancellations of registrations, 2 month before the conference. After this deadline, €100 will be retained.

No refunds will be made if notice of cancellation is received less than 2 weeks before the conference.

Only written cancellations will be accepted. Cancellation must be sent through:

• Email at sfv@vide.org or to the conference secretary,
• Post mail at: SFV, 19 rue du Renard F-75004 Paris, France

In case of cancellation due to the organisation, all fees will be refund as soon as possible but no longer than 2 month after the cancellation.